Foreign Independent Travel
Creating a booking in Fastbook
This is how a booking will be inserted in the FIT department, using Fastbook. Each market has a different type and depending on the type of bookings we will select different options.
Insert a booking
Open Fastbook and click on Insert to create a new booking:
Insert all the information as per below:
- Booking Name (Client surname)
- Travel Date – First day of the Journey
- Agent (ABB005 for Quotes or Agent Code)
- Status: don’t change the code if the booking is confirmed. Change it to PR if it’s a quote (to be changed to PC if the quote is then confirmed)
- Branch : FI for booking in General(including Private bookings) – SM for Abbey Staff booking or Staff weekends
- Department : FR, EM, GE, NO, ME, IT, FS (only for Abbey Staff and Staff weekends)
- Type : DS, 0A, FR, SF, ST, SA, AB, FA
- Country : Specify the Nationality
Click on Forward after and insert the Room and Pax configuration:
First thing to insert is the room – room name is the surname of one guest, it will be a DBL room per default, remember to check if you require a Twin or Triple room.
Then click on Add to insert the client’s names.
Click on Save when you finish.
The Booking Details page will appear:
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Add the Agent Reference or in case of private bookings add the name of the person who requested the booking.
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Add the Email address and the name of the Agent in the Contact (depends on the market, not all the agents require the email address to be filled in). No necessary for Private bookings and Staff Weekend.
Click on Save and go to Service List on the Left:
How to insert a new Service (Hotel, Visit, B&B, Car Hire):
Check that the date is correct and then fill the following:
Location: insert the first 3 letters of the county (DUB for Dublin, KER for Kerry, GAL for Galway, KIK for Kilkenny, COR for Cork, ANT for Antrim and so on..)
Service: AC for accommodation, BB for Bed&Breakfast, VI for visits, AD for activities, etc.
Supplier: insert the first 3 letters of the supplier code (i.e. GRE for Gresham Hotel or JUR for Jurys Hotel)
Option: You can insert the code FBB (if includes breakfast) FRO (if it’s room only) and click on Find or Scroll Services and then select the correct line you need – some hotel have the triple line for Triple rooms (FBBTR). Don’t fill this box if you are looking for a visit or b&b.
After inserting the right line for the service, insert the number of nights
requested and Save.
Now you have the service line in tour plan under the status TB (to be booked).
If you are inserting a Visit (Guinness Storehouse, Trinity College, ect.) pick the FIT line in Service Scroll and check the below document to see if the confirmation need to be sent or not.
Check the B&B Manual to insert the b&b in Tourplan.