M&K FIT
Public Folders
In order to make all correspondences accessible to all members of staff we will now save all emails to the public folders on outlook. To access the public folders, click on the 3 dots at the bottom of your outlook screen next to ‘Tasks’ and then select ‘folders’. Then scroll down to Public Folders -> All public folders -> Moloney & Kelly Travel -> FIT and Leisure groups.
When you are in the FIT and Leisure groups’ folder, you have the option of saving your emails to ‘Correspondence with Suppliers’ or ‘Correspondence with Agents’ as below:
Within the Correspondence with Suppliers folder, you can save confirmations for services under the following headings:
The Bulk Message folder and the iCom folder will be managed by Central Res. All other folders relate to our most commonly booked activities. For any emails that do not fall under one of the above categories, you can save them in the main folder ‘Correspondence with Suppliers’. If is important that you save both your received and sent mail!
Likewise within the Correspondence with Agents folder, you can save emails under the following headings:
For Virtuoso/Signature/Private Bookings we have added the following sub-headings based on the most popular agents. If the agent is not on the list and not used regularly, please save the email in the main ‘correspondence with Agents folder’. If you find an agent we use regularly is not on the list, please let Lynn know and we can add a new folder.
Again it is very important to save both the received and sent mail.