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Accounts Receivable

Invoicing

Invoicing FIT agents with credit or not and send invoices to each one of them.

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2.1 How to create single invoices in FASTBOOK

  1. Open Fastbook

  2. Put in the Reference Number > Find

  3. Choose Accounts Summary

  4. Click on Invoice > Forward > Save

  5. Use printing format Fit Invoice 2010 FIIV

  6. Send to printer

 

In case TP says credit limited exceeded and the agent is blocked, please contact the account handler to check if the agent setup form has already been sent to the agent.

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ALL DIFFERENT INVOICING CODES:

FIIV: normal one (TRA321, etc..)

TEIV: Euro invoices with commissions (currently used for AMO002 - AMO005 - GAL010 and LON013 in Scotland)

FIVF: euro invoices for bookings in Scotland (ex: FEE001 - JUL007)

TTRR: euro invoicing with commissions for bookings in Scotland (EX: gal010)

 

2.2 How to send many invoices to an agent

  1. Scan the invoice (Scan > Address Book > Accounts3 > Start)

  2. Forward the email (contact details can be found in Debtors > Contact)

  3. Subject: Abbey Tours Ireland/Scotland – Client xxx/ Invoices March/April

 

2.3 How to create invoices for non-credit agents

  1. Open Operations

  2. Batch Invoicing

  3. Choose Travel Date (from one month before and 3 weeks later from today)

  4. Choose Fastbook

  5. Choose Booking Status CD until CU+GD+PC+XA-XB

  6. Filter 2 – Type –declick M&K

  7. Filter 3 > Credit: No

  8. Forward

  9. Choose Show all and Tag all

  10. Sort Agents (double click) by agent code

  11. Choose printing code FIIV

  12. Send to printer

 

2.4 How to create invoices for credit agents

  1. Open Operations

  2. Choose Batch Invoicing

  3. Choose Travel Date from one month before until today

  4. Choose Fastbook

  5. Choose Booking Status CD-CU+GD+PC+XA-XC

  6. Filter 3 > Credit: Yes

  7. Forward

  8. Choose Show all and Tag all

  9. Sort bookings (double click) by agent code

  10. Choose printing code FIIV

  11. Send to printer

  12. Also possible to print for just one agent, by typing in the agent code twice on the first page

 

INVOICING DATES:

EVERY 15TH AND 30TH OF EACH MONTH: TO INVOICE CREDIT AGENTS FOR THE PREVIOUS MONTH.

 

EVERY 3 DAYS: TO CREATE THE NON CREDIT AGENTS AND UPDATE ARRIVAL LISTS.

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