Processing Straightforward Invoices
Once an invoice is saved in Softco, it is not ready to be paid yet – it needs to be processed to Creditors by us in accounts payable. The most straightforward invoices will appear in the Approved via Automatch queue in Softco:
To open one of them, simply click on the orange number on the left. You will then have a preview of the full invoice, as well as options to process it:
To process an invoice, you will need to follow a few steps in the toolbar at the bottom:
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Enter the correct VAT code (0, 9, 135, or 23 for Ireland / 0 or 20 for the UK)
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Close the voucher – enter either Y or N (closing the voucher basically means marking a booking as fully paid)
Once you have done that, it should look like this:
Important: Please make sure the unposted amount at the bottom shows a green 0.00. If the number is red, then the invoice will not be uploaded into Tourplan.
Once you have checked if all the information is correct, just click the circled button on the right and hit Route to send the invoice to Tourplan (it will be uploaded into Creditors the next morning).
